Setup Volunteer

Comms through Discord

Thank you for volunteering as a setup volunteer at an upcoming event. The setup volunteers prepare runners and hosts, ensuring stream information and audio levels are correct and ready for the tech volunteer to get them started.

General Duties

Getting the Next Runner Started

Viewing The Runner's Stream

Check the Run Details on the Tech Schedule

Audio Check

Final Notes

General Duties

You'll organise and work alongside tech volunteers, runners and hosts. Whilst a run is ongoing, you'll get the next run setup. Your workflow will be as follows:

Give runners and hosts a suitably timed heads-up that their run is coming up
Check the runner's stream to ensure their video and audio looks and sounds correct
Double-check the stream information with the runner and commentators to ensure details are correct
Once the current run has ended and gone to intermission, assist the tech volunteer in ensuring the runner, host and commentators are audio-balanced and ready to start

Getting the Next Runner Started

It's important to ensure the next runner is set up in good time to reduce intermission time and keep the marathon flowing. About 20-25 minutes before the current run is due to end, ping the next runner on Discord and ask them to join you in the 🔊GREEN ROOM. Don't worry about pinging any commentators, it's the runner's responsibility to have their commentators ready with them. If you've had no contact after five minutes, ping them again. If you've had no contact after 10 minutes, contact a staff member.

If the host of the upcoming run isn't already hosting, ping them to join you as well. If they're hosting the current run, you'll need to do any checks for them during the intermission.

Viewing The Runner's Stream

You'll need to give the runner their stream key. The stream key and stream number for each runner should be advised in the tech schedule you've been provided. If a runner has already performed a run this marathon, their stream key should still be the same.

In their Runner OBS stream settings, they should choose their closest Twitch server, enter the stream key you provide, and then start streaming. Visit the Twitch channel the runner should be streaming to, which will be one of the following URLs:

If their stream is not showing check that the runner is definitely streaming and they have entered their key correctly. If you're confident both of these are correct and the stream still isn't showing, contact a staff member.

Check the stream looks correct:

The runner is using the correct stream layout
If incorrect, ask them to select a different scene in their OBS; you can check the schedule to see which one they should be using.

NOTE: some custom events will have all runners stream the same layout, you'll be advised if this is the case

There are no black borders around the webcam or game feeds
If the runner's feed is purposefully black, ask them to show you some gameplay where the background isn't black. If there are black borders, ask them to adjust the crop filter on the game/camera source.
Check if you can hear them and the game audio
You'll do a full audio check later, but check you can at least hear the game and runner.

Check the Run Details on the Tech Schedule

The next thing to do is to check with all talent that their details on the Tech Schedule are correct. This includes the game, runner, host and commentators' details. If anything on the schedule doesn't match what they advise, make a note of it to discuss with the restreamer during intermission. One section to specifically consider is the Layout Code:

If your event has runners streaming their specific layout, the code is advised on their layout. If it doesn't match what's on the tech schedule, make sure the runner is confident they're using the correct layout, and if they are, make sure the restreamer is notified immediately so they can update it on NodeCG before intermission.
If your event has runners all streaming the same layout, make sure the code on the sheet matches what they're streaming. In the examples shown above, 16X9_1P is pretty obvious as to what type of run they're doing. If it doesn't match what you'd expect, notify the restreamer immediately.

Audio Check

Whilst you'll need to do a final audio check during intermission, you can still get ahead and be as prepared as possible. You need to make sure the gameplay and all comms are at good levels. For this, it's best to ask the runner to stream their OBS in the Discord channel so you can look at their volume levels:

Get the runner to play a particularly noisy section of the game, and get them to adjust their own OBS slider or in-game volume until the audio is peaking at the top of the green area. If very loud noises occasionally hit the orange area, this is fine as long as it's not consistent.
Ask each person present, in turn, to say a few words and check that each person is peaking at the top of the orange area (the occasional loud speech hitting the red is fine). If they need adjusting, ask them to adjust their own audio levels first, and then ask the runner to adjust their output levels on Discord. This is done by right-clicking on a speaker and using the User Volume in the menu shown on the right.
If either audio is too quiet and the runner can't turn it up any further, ask the runner to right-click on the source in OBS, click 'Filters', and add a 'Gain' filter. Ask them to adjust this filter until the volume is correct.

Make sure you listen to all the audio through the runner's stream on Twitch. If the runner's audio is peaking in the correct places on their OBS but they sound too boomy on stream, make adjustments as necessary.

Final Notes

Once you're satisfied the runner is ready, let the current restreamer know on Discord. Let the runner and commentators know:

How long is left of the current run, this gives them time for any last-minute prep
They don't need to be quiet when moving into the 🔊LIVE ROOM as the mics will be cold.
Once they're in, the restreamer will check the stream and audio to ensure it looks good on our end. If the host for their run is hosting the current run, they'll need to quickly balance the host's audio as well.
The runner should let the restreamer know when the timer needs to start and stop, as well as a rough idea of what will be happening about five minutes before the end of the run.
The runner and commentators should work out before going live who the host should introduce first and how they'll then introduce themselves.
If the runner has advised of any flashing lights or any major content warnings in their run, ask them to give viewers a heads up when something is about to happen. You can find the content warnings they advised in the tech schedule.

When the stream goes to intermission the restreamer will pull you, the runner, and commentators into the 🔊LIVE ROOM. Assist the tech volunteer to help answer any questions or with further audio balancing. Once the restreamer is satisfied, your job is complete!

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